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Our approach to Entity Portfolio Management

Over the last decade, Mercator has worked to establish Entity Portfolio Management (EPM) as a discipline in its own right.

Building on the pioneering work of Citco’s global subsidiary governance services, Mercator continues to provide clients with a future-proof way to manage their portfolio of entities.

A holistic understanding of the needs of our clients is made possible through client service teams centrally located and dedicated to clients, fully supported by our data-centric approach.

Our focus and understanding of the workflows underlying EPM gives clients unprecedented peace of mind and access to a comprehensive suite of services that cover forward-looking regulatory and operational deadlines.

We aim to create lasting partnerships with our clients – this is the cornerstone of our offering.

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Core Subscription

  • Access to Entica®, an advanced tool for calendaring, tracking and reporting company secretarial deadlines, tasks, expenditure and other key performance indicators as well as entity details, workflow and document management;
  • Calendaring of annual compliance deadlines;
  • Maintenance of the company’s shareholders register and minute books;
  • Arrangement of mandatory annual statutory filings with company registries (excluding tax returns and license renewals);
  • Preparation of documents to hold the Annual General Meeting of Shareholders (AGM) and approve the financial statements;
  • Updates on relevant changes in local legislation and regulations.

Event Driven Services

  • Compliance Health Check
  • UBO compliance services
  • Incorporation / liquidation / Registrations of Legal Entity
  • Board / Shareholders Resolution or Meetings documents
  • Granting/ Revoking Powers of Attorney
  • Share Transfers / Capital Increases / Decreases documents and filings
  • Articles of Association /Name/ Address change documents and filings
  • Management / officer change documents and filings
  • Dividend distribution documents
  • Preparation and filing of documents for any other corporate changes
  • Provision / obtainment of documents or excerpts
  • Overviews of multijurisdictional legal requirements
  • Notarizations/Legalizations / Apostilles/ Translations
  • License renewals
  • Assisting with jurisdiction specific e-signatures
  • Assisting with Economic Substance Regulations
  • GDPR related services
  • Ensuring compliance with internal policies and procedures
  • Assisting with audit requests
  • Conversion of Financial Statements to Extensible Business Reporting Language (.xbrl)
  • Bank account opening and administrative support (changing signatories, etc.)
  • Assisting with KYC documentation collection
  • Assisting with tax related services

Other Ongoing Services

  • Annual UBO review and maintenance
  • Common Reporting Standards/ FATCA
  • Company Secretary
  • Directorship
  • Registered Office
  • Board Support
  • Accounting
  • Payroll
  • Registered Agent
  • Legal representation
  • Company stamp /seal keeping
  • Documents execution coordination
  • Paralegal / admin support /temporary staffing

LegalTech Services

  • Corporate entity data and documents management
  • Automated workflows of legal projects
  • Software maintained by subject experts for global regulatory obligations calendaring and automated notifications
  • Live data reporting and instant analytics
  • Structure charts

Project Management Solutions

Where customised assistance with large scale, local or multi-jurisdictional projects is required, Mercator also provides specialised project management solutions including:

  • Planning & management
  • Progress monitoring and reporting
  • Consulting regarding project scope and requirements
  • Coordination with internal and external stakeholders (tax advisors, auditors and etc.)
  • Project execution

Our team has a proven track record with projects related to:

  • Group-wide restructurings
  • Post-acquisition integration
  • Corporate Governance Due diligence
  • Adoption of internal policies
  • Global corporate changes (companies name, financial year end, management, banking authorizations, etc.)
  • Migration of data and documents to an Entity Management System /Enterprise Legal Management Solution
  • Corporate secretarial support around M&A and de-equitization projects


The majority of our clients are multinational corporations with anywhere upwards from 50 legal entities in up to 180 jurisdictions.

To support our clients’ international strategies, our centralized client service infrastructure is able to provide end-to-end support for corporate activities in 180 jurisdictions worldwide.

Our current clients include Fortune 1000, Global 2000 and industry leaders based globally, covering major business sectors including Pharmaceuticals, Aerospace, Technology, Natural Sciences, Financial Services, Retail, Manufacturing, Travel and Hospitality, Sports and Recreation, among others.

Our Thinking

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