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The UK’s New Identity Verification Requirements: What, Why, When, Who, and How
Companies House has announced that mandatory identity verification for company directors and people with significant control (PSCs) will commence on the 18th of November 2025. This imminent change marks a crucial milestone in the United Kingdom’s (UK) efforts to enhance business integrity and combat economic crime.
With the date fast approaching, it’s vital for businesses and individuals to understand and prepare for these new requirements. This article breaks down the identity verification requirements, explaining what it entails, why it matters, who it affects, when it will be implemented, and how the process works.
What: The New Identity Verification Mandate
From the 18th of November 2025, Companies House will require mandatory identity verification for individuals involved in UK companies. This initiative, part of the Economic Crime and Corporate Transparency Act 2023, mandates:
- Verification of identity for all company directors and people with significant control (PSCs) of companies
- Submission of this verified information to Companies House
- Use of a unique personal code for future corporate actions
Identity verification requirements for limited partnerships, corporate directors of companies, corporate members of Limited Liability Partnerships, and officers of corporate PSCs, will be introduced at a later date.
Why: The Importance of These Reforms
These reforms represent a crucial step in maintaining the integrity of the UK’s business environment with the goals of:
1. Enhanced Transparency: These measures will improve the accuracy and reliability of information held by Companies House, making it a more valuable resource for businesses, investors, and regulators.
2. Preventing Fraud: By verifying identities, the UK aims to significantly reduce the misuse of the companies register.
3. Preventing Economic Crime: The reforms are part of a broader strategy to tackle economic crime and deliver a more reliable companies register.
4. Modernizing Government Services: The use of GOV.UK One Login represents a step towards more efficient, digital government services.
5. Boosting Business Confidence: By creating a more transparent corporate landscape, these changes aim to boost confidence in UK businesses.
When: Key Timeline for Implementation
The implementation of these new requirements are phased:
| 8th April 2025 | Voluntary identity verification period was introduced |
| 18th November 2025 | Mandatory verification begins for all director and PSCs |
| Mid-November 2026 | 12-month transition period ends for existing directors and PSCs |
Who: Individuals Affected by the New Requirements
The new verification requirements currently apply to:
- New and existing company directors
- New and existing LLP members
- People with Significant Control (PSCs)
- Anyone acting on behalf of a company
Specific requirements:
1. New directors: Those appointed on or after the 18th of November 2025 must verify their identity before completing appointment with Companies House. For new companies, first directors must verify before incorporation.
2. New LLP members: Those individuals admitted on or after the 18th of November 2025 must verify their identity before notifying Companies House of their admission.
3. Existing directors and LLP members: Must verify their identity before the due date for filing the next annual confirmation statement. Their personal verification code issued by Companies House must be provided with the filing.
4. PSCs: Must verify within a 14-day period, the start date of which varies depending on their circumstances.
It’s important to note that these requirements extend beyond just UK nationals. Anyone in these roles, regardless of their nationality or place of residence, will need to comply with the new verification process. It’s estimated that 6 to 7 million individuals will need to verify their identity by mid-November 2026.
How: The Verification Process
The verification process has been designed to be as accessible and straightforward as possible, while still maintaining rigorous standards.
Verification Methods: Individuals can choose from three main methods:
1. Online verification through GOV.UK One Login
2. In-person verification at a Post Office in United Kingdom
3. Via an Authorised Corporate Service Provider (ACSP)
Required Information: To complete the verification, individuals will need to provide:
- Full name (including any former names)
- Date of birth
- Home address and year you moved in
- Email address
- Acceptable Photo ID
Verification Outcome: Upon successful verification, individuals will receive a unique Companies House personal code. This code is personal to a director or PSC not their company or a company they work with. However, this code will be required for various corporate actions, including:
- Incorporating a company or being appointed to an existing company
- Confirming identity verification during annual confirmation statement filing
- Submitting other company documents to Companies House
The Role of ACSPs: Authorised Corporate Service Providers play a crucial role in this new system. They can use Identification Document Validation Technology (IDVT) or manual checks to verify identities. ACSPs are required to keep records of verifications for 7 years.
By understanding this process, individuals and companies can better prepare for the new requirements and ensure smooth compliance with the upcoming changes.
Conclusion:
With the UK’s new identity verification requirements set to begin on the 18th of November 2025, timely action is required.
Companies must swiftly identify affected individuals and plan for the transition. Directors and PSCs should prioritize early verification to avoid last-minute rushes and potential business disruptions.
Whether opting for GOV.UK One Login or an ACSP, gathering necessary information and documents is crucial. With the deadline looming, proactive preparation is essential for a smooth transition to this new verification regime.
Yan Koonjoobeeharry
Legal Officer, Mercator® by Citco, Citco London Limited
How Mercator® by Citco Can Help
As Authorised Corporate Service Provider (ACSP) registered agents, Mercator by Citco (Mercator) is ready to assist companies with the new UK identity verification requirements. Our comprehensive services include:
1. Portfolio assessments to identify all individuals requiring verification
2. Guidance through the verification process
3. Management of documentation collection and submission
4. Ongoing support and updates as requirements evolve
CitcoVerify: Streamlined Digital Identity Verification
The CitcoVerify App, powered by ID-Pal, streamlines identity verification through five simple steps – from receiving your unique link to submitting verified documents. Fully encrypted and ISO 27001 certified, CitcoVerify ensures quick, compliant verification for UK requirements in minutes.
Key benefits for UK compliance:
- User-friendly interface for quick verification
- Efficient handling of multiple verifications
- Real-time verification of UK-accepted ID documents and proof of address
- Instant audit trail creation
- Expert support from Mercator’s compliance team
- Assurance of meeting all UK requirements
For more information, please contact mercator@citco.com.
